Annual dues are $40 for an indiviual or $45 for the family.
Membership is free to youth ages 10-17, if sponsored by an adult member.
ARTICLE I - LOCATION
The SMW mail location is considered to be that of the President. This location along with phone numbers can be obtained from our membership list upon request.
ARTICLE II - AFFILATION
The SMW is a Chapter affiliate of The Corporation, American Association of Woodturners (AAW), Inc. located in St. Paul, Minnesota. SMW members are encouraged to belong to the AAW and all officers and directors of SMW must be members in good standing of AAW. Refer to Article XI for AAW DISCLAIMERS, FISCAL AND LEGAL.
ARTICLE III - PURPOSES
The SMW’s supports the general purposes of the AAW parent organization. This Chapter will: 1. Provide a meeting place for local turners. 2. Share ideas regarding any form of arts and craft. 3. Exchange ideas about tools, woodturning techniques and design. 4. Trade woodturning/woodworking equipment. 5. Support interested youths, providing them with encouragement and access to training.
ARTICLE IV - MEMBERSHIP
Membership is open to anyone with an interest in woodturning/woodworking without regard to age, race, creed, color, gender or national origin. This interest may include hobbyists, students, amateur or part-time woodturners/woodworkers, professional woodturners/woodworking, master craftsmen woodturners/woodworkers, collectors, galleries, dealers, and retail sales. Annual membership fees are $35.00 for individuals and $40.00 for family memberships. These annual fees are required to initiate and maintain membership, with renewal fees due January’s first meeting and delinquent after February 15th. Annual membership fees are waived for youth, aged 10-17, when sponsored by a current member.
ARTICLE V - MEETINGS
The SMW will meet the third Tuesday of each month. The SMW Board will determine a permanent monthly meeting location. The President may designate alternate sites within the Atlanta Metro area as conditions may require. A meeting notice will be placed in the e-mail/newsletter. All Officer or otherwise business related meetings are open to general membership with locations and time provided by officers upon a member request.
ARTICLE VI- OFFICERS
A. NUMBER AND ELECTION: The officers of SMW shall be a President, Vice President, Secretary, and Treasurer. These officers shall be elected annually at the November meeting by a majority vote of members attending that meeting. Such other officers and assistant officers as deemed necessary may be elected by Chapter members or appointed by the elected Officers. An absentee ballot for those that cannot attend – can be requested from the secretary and must be turned into the secretary seven days before the meeting of the election to be counted.
B. TERM OF EACH OFFICE: Each officer shall be an active member of the SMW for the past year and a current member of the AAW. Each Officer will normally hold office for one year, but can be elected for one additional sequential term. After a one-year vacancy from a given office the previously elected officer may again hold the office.
C. REMOVAL: Any Officer elected or appointed may be removed when deemed in the best interest of SMW. Article VI, paragraph “C” also applies to members. This would be accomplished by a majority vote of the members who are present at a regularly scheduled meeting. The removal vote meeting should not be held for a period of at least thirty-days starting with membership notification.
D. VACANCIES: Sitting officers may fill a vacancy in any Office for the unexpired portion of the term.
E. PRESIDENT: The president will be the principal executive officer of the SMW, providing supervision and control of all business and affairs of the SMW. This includes approving all such SMW expenditures and approving all checks written by the Treasurer. The President will conduct monthly meetings.
F. VICE PRESIDENT/PROGRAM COORDINATOR: In the absence of the President or refusal to act. The Vice President will perform the duties of President, and when so acting, will have all the powers of and be subject to all the restrictions upon the President. The Vice President will from time to time check the status of the Secretary’s records; Treasurer’s funding accounts and the progress of official committee actions and report to the President. The Vice President will perform such other duties as may be assigned by the President.
G. SECRETARY: The Secretary will keep and maintain minutes of the SMW’s meetings to insure all notices are duly given in accordance with the provisions of these by-laws or otherwise required. The Secretary will notify the AAW, other chapters and appropriate parties of name and address, when new president is elected. When requested by the President, the Secretary will provide a summary of the minutes of selected meetings in the newsletter. The Secretary will send a welcome letter to all new members including a copy of the SMW by-laws and an application form for membership to the AAW. The Secretary shall perform other duties as may be assigned by the President. The Secretary or their committee will collect articles, compose and e-mail/newsletter and send to members and selected non-members. The e-mail/newsletter will be sent monthly except on special occasions approved by the President.
H. TREASURER: The Treasurer will collect all membership fees and all other funds generated by the SMW and will be responsible for keeping current and accurate banking and financial records. The Treasurer will provide monthly reports to the Board and quarterly reports to the membership. Other reports will be provided to the President as requested. The Treasurer will perform other duties as may be assigned by the President.
I. Program Coordinator: The Program Coordinator will be responsible for planning monthly programs and demonstrations for the membership, which may be free or subject to a fee. The Program Coordinator will publish a quarterly calendar of events that may be updated monthly in the e-mail/newsletter. The Program Coordinator position will consist of one or more members and be appointed by the Board of Directors annually and also attend board meetings.
ARTICLE VII- BOARD MEMBERS AND ADVISOR
BOARD OF DIRECTORS: the Board of Directors shall consist of the current officers, the immediate past President and two additional members appointed by the outgoing Board. The Board of Directors will assist the officers in conducting chapter affairs and shall head committees as appointed by the President. The three non-officer members will be subject to the same requirements and tenure as that of the Officers.
ADVISOR: the Board of Directors shall select The Advisor yearly. A long-standing member of the SMW or AAW should hold this position. When possible the advisor should have served as an officer in the SMW, president preferred. The Advisor will not be an active officer or board member.
ARTICLE VIII - STANDING COMMITTEES
Standing Committees are to work under the supervision and control of the President. The Board of Directors will select committee members yearly or as needed.
ANNUAL FUND RAISER
The Committee will plan, organize and execute an annual fundraiser as requested by the Board. The Fund Raiser Committee will work closely with the board. They will prepare articles for the e-mail/newsletter and other media giving information on date, location, cost, and scheduled events followed by a final report summarizing the event. Half the money raised will be set aside to help the scholarship fund.
SCHOLARSHIPS AND GRANTS
The Committee shall consist of five members selected yearly by the Board of Directors. Members will be subject to the same tenure as that of the Officers. This Committee will be responsible for approving and issuing scholarships and grants within funding limits provided by the Board of Directors. The Scholarship and Grant Committee will select a chairperson that will report to the Board of Directors.
Scholarship and grant requirements:
Grants are for schools, training centers, and organizations promoting woodturning/woodworking that will benefit the SMW and its members.
Scholarships are for woodturning/woodworking lessons and training at schools, public or private workshops, for youth outreach, or for similar activities approved by the Board of Directors.
Scholarships are for current SMW members, who have been members for at least 12 months. Only one scholarship may be awarded to a particular member in a 24 month period and no more than two scholarships may be awarded to any particular class or training session.
Requests for scholarships must be made in writing to the Scholarship and Grant Committee on the Scholarship Application form. Scholarships are limited to a maximum of $250. The decision to grant a scholarship is at the discretion of the Scholarship and Grant Committee. The Committee will respond, in writing, to any request within four weeks. Scholarships must be used within 12 months of the approval letter. Receipts for funds used may be required at the discretion of the Scholarship and Grant Committee or the Board of Directors.
80% of the scholarship amount will be paid when the scholarship is awarded. The remaining 20% of the scholarship will be paid when the scholarship recipient submits theScholarship Follow-up form along with either a written article relating to the activity or alternately the recipient may make a club presentation or demonstration related to the activity.
If the approved scholarship activity is not completed, all funds must be returned to SMW or the Scholarship and Grant Committee may approve an alternate scholarship activity.
ARTICLE IX - FISCAL ASSETS
SMW’s fiscal assets shall be the responsibility of the President and Treasurer. Expenditure of funds shall be by check only. Both the President and Treasurer will assure that all expenditures will not exceed funds on hand. SMW members requiring operating funds must receive written approval before their expenditure and reimbursement.
ARTICLE X - CODE OF ETHICS
SMW members shall support the goals of this chapter without verbal or physical malice to any member, the chapter as a whole or to other associated organizations or individuals. Officers, Board Members and Advisor will hold themselves to the very highest standards, avoiding conflict of interest while giving their full support for the best interests of the SMW.
ARTICLE XI – AMERICAN ASSOCIATION OF WOODTURNERS (AAW)
A. The Corporation, American Association of Woodturners, Inc., specifically disassociates itself from any debt obligations of the SMW. The Corporate Board of Directors of AAW is not responsible for the debts or shares in the profits of the SMW. AAW's national office must be notified in writing prior to and respond in writing before SMW incurs any indebtedness for AAW.
B. The Corporation, American Association of Woodturners, Inc., specifically disassociates itself from any other obligations or encumbrances of the SMW. While the AAW parent organization will provide advice and counsel, as requested, the SMW is advised that the nature and extent of their activities are left to their discretion. The Corporate Organization does not shoulder any legal liability for accidents that occur during events of any kind sponsored or unsponsored by the SMW. Demonstrations are to be conducted solely at the discretion of the SMW and all safety and instruction is to be under their explicit direction and control.
ARTICLE XII - AMENDMENTS
These by-laws may be altered, amended or repealed and new by-laws may be adopted by a vote of a simple majority of the qualified voting members of SMW then casting ballots at a regularly scheduled meeting. The SMW Secretary MUST file copies of all modifications to these by-laws with the AAW.
ACCEPTANCE OF BY-LAWS:
The "South Metro Woodturners" (SMW) of Atlanta by-laws have been agreed upon and adopted by the following elected officers on September 15 2009:
President: __Ron Britton___________________________________________
Vice President: __Dan Tull___________________________________
Secretary: __Wayne Morris__________________________________________
Treasurer: __Tommy McGuire________________________________________
AMENDMENTS: (Approved by the membership)
New Position for Program Coordinator
Changes to dues from $25 and $30 to $35 and $40
Election of Officers from December to November